Litigation Float Legal Administrative Assistant – #5173

Our client is seeking an experienced Litigation Float Legal Administrative Assistant to join its team. This is an excellent opportunity for a versatile and organized LAA who enjoys working with a variety of lawyers and practice groups in a collaborative law firm environment.

The successful candidate will provide coverage and administrative support to litigation professionals as required, ensuring files and deadlines are managed efficiently while maintaining a high standard of client service.

Responsibilities

• Provide litigation administrative support to lawyers and legal teams during absences, vacations, and periods of increased workload.
• Prepare, draft, format, and proofread legal correspondence, pleadings, affidavits, applications, and other court documents.
• Assist with the preparation and filing of documents in the Supreme Court of British Columbia and other courts as required.
• Manage calendars, diarize deadlines, and coordinate court dates, discoveries, mediations, and meetings.
• Maintain and organize electronic and physical litigation files, including document management and file opening and closing procedures.
• Coordinate service and filing of court documents and liaise with court registries, process servers, and other external parties.
• Prepare and organize materials for discoveries, mediations, hearings, and trials.
• Assist with billing, time entry, expense processing, and other administrative tasks.
• Communicate professionally with clients, opposing counsel, court personnel, and other stakeholders.
• Adapt to different lawyers’ working styles and provide reliable support across multiple practice areas.
• Perform other related duties as required.

Qualifications

• Successful completion of a Legal Administrative Assistant certificate or diploma from a recognized post-secondary institution.
• A minimum of 3 years of experience as a Litigation Legal Administrative Assistant in a law firm.
• Strong knowledge of British Columbia litigation procedures, court rules, filing requirements, and deadlines.
• Experience preparing and filing litigation documents, including through electronic court filing systems.
• Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure.
• Strong attention to detail and proficiency in drafting, formatting, and proofreading legal documents.
• Excellent written and verbal communication skills and a professional, client-service-oriented approach.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Experience with legal practice management and document management systems is an asset.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• A flexible, adaptable, and collaborative attitude, with the ability to transition smoothly between different lawyers and teams.

Please send resume to legal@rjohnsoncorp.com, attention Richard.

While we thank all those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received.