Legal Administrative Assistant – Estate & Corporate
A well-established, professional firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support a busy Estates and Corporate practice. This is an excellent opportunity for someone who enjoys managing complex files, working closely with clients, and playing a key role in a collaborative team environment.
Key Responsibilities
Provide administrative support on estate administration matters, including preparation of correspondence, court materials, and related documentation
Assist with corporate files, including incorporations, reorganizations, annual maintenance, and general corporate records
Draft, revise, format, and proofread estate planning documents such as Wills, Powers of Attorney, Representation Agreements, and trust documents
Liaise professionally with clients, financial institutions, and other third parties; coordinate document execution and witnessing
Proactively manage calendars, key dates, limitation periods, bring-forward systems, and internal/external meetings
Maintain and organize complex legal files (electronic and paper) with strong attention to detail
Support meeting preparation, presentations, and special administrative projects as required
Handle time entry, monthly billing, and expense processing from start to finish
Qualifications & Experience
Graduate of an accredited Legal Administrative Assistant program
3–5 years’ experience in a law firm or professional services environment
Experience in estates, trusts, and corporate law strongly preferred
Exceptional organizational skills and attention to accuracy
Advanced proficiency with Microsoft Office and Adobe; experience with FileSite/iManage and Elite 3E considered an asset
Strong written and verbal communication skills
Demonstrated ability to manage competing priorities and thrive in a fast-paced practice
Salary $60K to $75K plus full benefits.
While we thank all those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received.