EA/Legal Assistant – Job #5115
Our client, one of downtown’s most respected law firms, is looking for an EA/LAA to support senior level management as well as a corporate/real estate team.
KEY RESPONSIBILITIES
- Provide comprehensive support to the firm’s senior level management team as well as the real estate practice group
- Manage confidential information with the highest level of discretion
- Function as a liaison person for internal teams and clients, prioritizing urgent matters
- Manage multiple Outlook calendars, key dates, bring forward systems, internal and external meetings, and anticipate future events
- Assist with meeting preparation, presentations, and special projects as needed
- Coordinate travel arrangements, prepare itineraries and submit expense reports
- Follow instructions to prepare, format, edit, and proofread legal documents and correspondence
- Maintain and organize complex legal files, and manage filing systems
- Support monthly billing processes from beginning to end
PREFERRED QUALIFICATIONS AND SKILLS
- Completion of an accredited Legal Administrative Assistant or Executive Assistant program
- 3-5 years of experience as an Executive Assistant supporting senior leadership teams
- Knowledge of real estate practices preferred
- Strong attention to detail and accuracy
- Proficient in Microsoft Office, Adobe PDF, FileSite/iManage DMS, and Elite 3E accounting software (preferred)
- Excellent written and verbal communication skills
- Proven ability to multitask, prioritize work, and perform well in a fast-paced environment
- High level of professionalism and discretion
While we thank all those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received.