Legal Accounting & Office Assistant – Victoria

Our client, a well-established law firm in Victoria, is seeking a versatile Legal Accounting & Office Assistant to join their team.

This is a varied position combining law firm accounting, office administration, reception and general team support. It would be an excellent fit for someone who enjoys variety, is highly organized and detail-oriented, and is happy to pitch in wherever needed to help keep a busy legal office running smoothly.

Responsibilities

• Prepare and complete bank deposits in a timely manner
• Prepare and process trust transfers accurately and in compliance with Law Society rules
• Post monthly and miscellaneous disbursement expenses
• Process accounts payable and maintain accurate vendor accounts
• Communicate directly with vendors regarding billing or service-related issues
• Assist with organizing and maintaining records in accordance with applicable retention requirements
• Ensure accounting transactions are handled in accordance with Law Society rules and regulations
• Liaise with the firm’s CPA and assist with additional accounting responsibilities as required
• Provide reception coverage, including answering telephone calls, distributing mail and arranging couriers
• Coordinate travel arrangements for a busy team, including managing changes and cancellations
• Provide general office support, including preparing morning coffee, setting up boardrooms for meetings, ordering office supplies and helping maintain a clean and functional office environment
• Liaise with property management when office or building issues arise
• Assist with social media posting
• Support the social committee with event planning, reservations, bookings and purchasing supplies
• Provide administrative support to the COO
• Provide additional support to paralegals and legal assistants as required

Qualifications

• Minimum 1 year of law firm experience
• Proficiency with desktop and cloud-based Microsoft Office, Adobe and Google products
• Above-average Excel skills are considered an asset
• Exceptional attention to detail with strong organizational and communication skills
• Resourceful, collaborative and willing to assist colleagues across different areas of the firm
• Experience with Clio, NetDocuments, Trello and/or Canva is considered an asset
• Working knowledge of Law Society rules relating to law firm accounting is considered an asset

Compensation & Benefits

• Salary: $50,000–$65,000 annually, depending on experience
• Extended health and dental benefits
• RRSP matching for permanent, full-time employees
• Professional development allowance
• Generous paid vacation and sick/personal day policy
• Secure on-site bicycle storage
• Active social committee
• Complimentary snacks, coffee and tea

This is a great opportunity for someone who enjoys a hands-on, varied role and wants to become an integral part of a collaborative law firm team in Victoria.

Please send resume to apply@rjohnsoncorp.com, attention Richard.

While we thank all those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received.