Corporate Legal Administrative Assistant | Fluency in Mandarin a strong asset – #5164

Our client is seeking an experienced Corporate Legal Administrative Assistant to join its Vancouver office. This position requires a highly organized, detail-oriented individual with excellent multitasking, communication, and interpersonal skills. Depending on experience, responsibilities will include, but are not limited to:

Key Responsibilities

• Conduct conflict searches, open client files, complete client identification and verification, and prepare retainer letters.
• Maintain and organize physical and electronic files and documents.
• Format legal and corporate documents.
• Prepare trust deposits, trust cheque requests, trust transfers, investment deposits and redemptions, billing, and monthly WIP and accounts receivable reports.
• Prepare and send correspondence, with or without enclosures, including courier packages.
• Manage lawyers’ calendars, including scheduling telephone, virtual, and in-person client meetings, booking boardrooms, and coordinating meetings through Zoom and Microsoft Teams.
• Provide additional administrative support as required.

Qualifications

• Minimum 3–5 years of experience as a Legal Administrative Assistant, with a strong background in corporate/business law. Experience in real estate, estate planning and administration, or securities law will also be considered.
• Legal Administrative Assistant Certificate from an accredited post-secondary institution.
• Previous experience with iManage, Acumin, and BC Online. Experience with SEDAR is considered an asset.
• Strong technical proficiency with Microsoft Word, Excel, Outlook, and Adobe.
• Ability to manage a high-volume workload, adapt to changing priorities, and consistently meet deadlines.
• Excellent interpersonal, written, and verbal communication skills.
• Sound judgment, discretion, and the ability to maintain strict confidentiality.
• Flexible, adaptable, and able to respond effectively to changing priorities and deadlines.
• Fluency in Mandarin is considered a significant asset.

Please send resumes to legal@rjohnsoncorp.com, attention Richard.

While we thank all those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received.