Office Services Clerk – #5131

Office Services Clerk — #5131

Our client, a well-established downtown full-service law firm, is seeking a friendly, organized, and conscientious individual who enjoys multi-tasking and having a variety of responsibilities to join their administrative team as an Office Services Clerk/Reception Relief. This is a full-time permanent position and will report to the Administrator. The hours of work are Monday to Friday 8:00am to 4:00pm.

Responsibilities include but are not limited to:

·         Closing Files and preparing for off-storage and retrieval of closed files upon request;

·         Sorting and delivering incoming mail, faxes and courier items and processing of outgoing mail, including registered mail;

·         Knowledge and operation of photocopiers, printers, fax machines and building equipment, identifying problems and arranging service calls;

·         Maintaining the tidiness of the reception area, kitchen and boardrooms, and ordering/stocking of supplies;

·         Inventory and maintenance of office supplies;

·         Library publications and updates;

·         Providing reception relief including booking boardrooms, answering the switchboard and greeting visitors;

·         Bank deposits;

·         Attending semi-annual fire warden meetings;

·         Flexibility to work overtime occasionally.

Qualifications:

• 1 to 2 years of Customer Service experience;
• Excellent written and verbal communication skills;
• Knowledge of general office procedures and MS Office applications-Word, Outlook, and Excel at an intermediate level;
• Excellent customer service skills;
• Strong organizational skills and very good attention to detail;
• Ability to lift and/or move file boxes, photocopy paper, supplies, etc. (up to 40lbs);
• Ability to work independently and function effectively as part of a team;
• Ability to multitask and handle a high volume of work;
• Excellent judgement;
• Professional attitude and appearance;
• Experience in a professional environment is an asset.

The annual salary range is $41,000 to $47,000.

Please send resumes to the attention of Richard, to apply@rjohnsoncorp.com.

While we thank all those who apply for their time, only those who are short-listed will be contacted due to the high volume of resumes received.