Take Control of Your Time and Avoid Distractions at Work

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Take Control of Your Time and Avoid Distractions at Work

legal recruitment agency vancouverTo help ensure that your workspace stays relatively interruption free and distractions are kept to a minimum, here are a few tips that may help you stay focused, on task and productive.

One of the best ways to avoid distractions at work is to change your own focus. Try to tune out any distracting background noises, such as office chatter or the noise of machinery. Eventually, you can train your mind to ignore most extraneous sounds. If your job requires attention to detail, work on developing a type of mental tunnel vision. You can also try listening to music to help you focus or wear headphones or a headset.

Plan your day. Envision what the workday will look like before it happens. Write down what things need to get done or what you want to accomplish. Your schedule needs to be written in such a way that it breaks down your day into task specific sections that are each allotted a certain amount of time to be completed. Be sure to factor in break times and time to check and respond to emails and phone calls. Setting daily goals for yourself will help you stay on track.

In today’s modern work environment, you can use technology to help avoid distractions. Unless you are expecting a call, let your phone go to voicemail during busy times. For non-vital communications, provide clients with an email address. This should cut down on the number of distracting phone calls you receive throughout the day. You’ll still have to deal with these messages, but at least you can respond at your own pace. And if possible, return less urgent voicemails by email.

While it’s easy to spend hours and hours at your computer without moving from your seat, you should always try to take a break every 45 minutes by physically stepping away from your desk. Not only can this have health benefits, but also physically getting up and concentrating on another task, such as making a cup of tea or just stretching your legs, can help to refocus your mind.

Deflect “drop-ins”. When someone drops by your workspace to socialize, stand up and politely excuse yourself. If the person has something important to say, you can then sit back down and listen.  If not, use their interruption as an excuse to take a 60-second break, grab some water, and then get back to work.  This works really well for people who are stopping by just to avoid doing work.  They usually get the hint after you do this a few times.

Increasing productivity can be easy if you recognize what is distracting you from your work and learn how to minimize it. Being productive doesn’t mean your always have to do everything all the time. Put your priorities first – everything else is just a distraction.

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